GUILDFORD OUTDOOR GROUP

SUMMARY OF COMMITTEE POSTS

CHAIRMAN

Role:

· Leader of the group.

· Responsible for co-ordinating the work of the committee.

· Organise the dates and agenda of committee meetings.

· Checking that all the programme events and bookings have been organised.

· Helping to decide events for the new programme.

· Contact name for the higher echelons of YHA.

· Co-ordination of entry into the annual President’s Award.

SECRETARY

Role:

· One of the contact names and numbers for the group

· Sending out information to new members.

· Record keeper of contact names and addresses of group members.

· Taking minutes of committee meetings and AGM.

· Writing and distributing the phone list.

· Distributing the programme.

· Initiate annual review of group insurance arrangements

TREASURER

Role:

· Responsible for ensuring a positive balance in the bank account and doing the bookkeeping.

· Collection of payments for weekend trips from trip organisers.

· Collection of subs from members.

· Custodian of the group cheque book.

· Required to produce an annual account at the end of the committee year.

· Ensure payment of annual insurance premium

PROGRAMME SECRETARIES

Role:

· Encourage others to organise events.

· Co-ordinate the content of the programme and publish it.

PUBLICITY

Role:

· One of the contact names and numbers for the group

· Triangle and local publicity material.

· Co-ordinating the production and distribution of all publicity material for the group.

· Providing regular programme details for local newspapers, library, radio, “What’s on”, local websites, magazines etc.

· Providing simple publicity material for hostels that are visited.

· Generate the weekly e-bulletin

· Co-ordinate publicity with neighbouring and more distant local groups

· Maintain the group “brand”/logo and application to materials

WEBMASTER

· Manage group distribution lists

· Manage and update the website content

· Manage domain subscriptions

· Maintain on-line content and reproduction of programmes, newsletters etc. electronically

· Manage and assist with member and message moderation

· Provide technical support to members as required

· Maintain the phone redirection service

ORDINARY MEMBERS

Role:

Get involved with anything and everything.

NEWSLETTER EDITOR (Defunct 2005-2006)

Role:

· Co-ordinate and publish a regular group gossip/info newsletter.

NEW MEMBERS SECRETARY (Defunct 2005-2006)

Role:

· Make sure that new members arriving at an event are introduced to everybody and what’s coming up on the programme.